Sphere Digital
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Privacy policy

Last updated: July 2026

This policy explains how Sphere Digital handles personal data when you use this website, send a project inquiry, email us or work with us. Sphere Digital is responsible for the personal data described here. You can contact us at hello@sphere.digital .

In short

We use your details to reply, assess whether we can help and, where work goes ahead, deliver and document the project. We don’t sell your data, share it for advertising or send marketing you did not ask for.

What we collect

  • Inquiry details you send through the contact form or email - your name, work email, company if you provide it, project type if you choose one, and the context in your message, such as goals, blockers, timeline, budget constraints, links and decision points.
  • Technical data needed to run the website - normal server or security logs may be created by the website infrastructure. We do not currently use visitor analytics or non-essential visitor cookies.
  • Correspondence and project files - if you become a client, the information, assets and agreed access details needed to deliver, manage, document and hand over the work.

Please do not send passwords, access tokens, payment-card details or sensitive personal data through the inquiry form. If access is needed for a project, we will agree an appropriate route after scope is clear.

Why we use it, and how long we keep it

We use personal data to:

  • reply to inquiries and assess whether Sphere can help;
  • agree the next practical step, such as a fit call, scope note or proposal;
  • deliver, manage, document and hand over client work;
  • run, maintain and secure the website; and
  • meet legal, tax, accounting and record-keeping obligations.

Where UK data-protection law applies, the legal bases we rely on are contract for client work, consent for optional communications, legal obligation where records must be kept by law, and legitimate interests for replying to inquiries and running the site.

We keep inquiry data while we assess the inquiry, reply and handle relevant follow-up. If an inquiry does not become client work, we delete or archive it when it is no longer needed for that conversation, unless we need to keep it for a legal duty, dispute or business record. Client and project records are kept for the engagement and for the period needed for handover, record-keeping, tax, accounting and legal obligations.

Who we share it with

We don’t sell your data, and we don’t share it for advertising. We use service providers for hosting, email, form handling where configured and business operations. Where they process personal data for us, they may only process it for the service we have asked them to provide.

International transfers

Some service providers may process data outside the UK. Where that happens, we rely on safeguards required by applicable data-protection law.

Security

We limit personal-data access to the people and service providers who need it for the website, inquiry or project. No online service is risk-free. If a personal-data breach creates a legal notification duty, we will assess it, notify the relevant authority where required and tell affected people where the law requires it.

Your rights

Depending on where you are, you may have the right to:

  • ask what personal data we hold about you, and receive a copy;
  • ask us to correct data that’s wrong or incomplete;
  • ask us to delete your data in certain circumstances;
  • restrict or object to how we use it;
  • receive a copy of your data in a portable format;
  • withdraw consent at any time where we rely on it; and
  • complain to the UK Information Commissioner’s Office (ico.org.uk) if you’re not satisfied with our response.

To exercise any of these, email us at hello@sphere.digital . We’ll respond within the time the law requires and may need to verify your identity first.

Cookies

This website does not currently use visitor analytics or set non-essential visitor cookies. That does not remove normal server logs or the inquiry, email and project processing described in this policy. If cookies or analytics are added later, the details will be described in our cookie policy .

Changes to this policy

We may update this policy as our practices or the law changes. The date at the top of this page shows when it was last reviewed.

Contact

Questions about this policy or your personal data? Email us at hello@sphere.digital . If your question is about a project, include enough context for us to answer against the real inquiry.